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Influenza vaccine written instruction template for adoption

Last updated See all updates
Topics: Influenza vaccineOccupational HealthPatient Group DirectionsVaccinating

An IM influenza vaccination written instruction template is published annually for adoption by organisations providing flu vaccination to employees

This article forms part of a series
  1. Occupational health services (OHS) and medicines mechanisms
    1. Using PGDs in occupational health services (OHS)
    2. Using written instructions in occupational health services
    3. Seasonal influenza vaccination and occupational health services
    4. Influenza vaccine written instruction template for adoption
    5. Options for GP practices providing influenza vaccination to staff

Contents

  1. Written Instruction templates for influenza vaccination
  2. Written Instruction template for 2026/27 influenza vaccinations
    1. Local adoption
  4. SPS IM Influenza written instruction template
  5. Update history

Written Instruction templates for influenza vaccination

It is intended that for each influenza vaccination season a specific written instruction template will be produced by NHS Specialist Pharmacy Service (SPS) to support healthcare organisations in the provision of the seasonal influenza vaccination to their staff.

The term staff includes staff providing commissioned services, sub-contracted staff, agency staff, individuals undertaking work placements with the organisation and volunteers.

Written Instruction template for 2026/27 influenza vaccinations

The Written Instruction template to support staff IM influenza vaccination for the 2026/27 ‘flu season is available below.

This SPS written instruction template is available for adoption by organisations to facilitate the administration of the IM influenza vaccine by Occupational Health Vaccinators (OHV) as part of their occupational health service or peer to peer vaccination programmes. For more information on the OHV role please refer to Using written instructions in occupational health services (SPS page) and Legal mechanisms to supply and administer medicines to individuals (SPS page)

Please note, the national influenza vaccines Patient Group Direction (PGD) and Vaccine Group Direction (VGD) from UKHSA/NHSE do not include vaccination as part of an occupational health service, or peer to peer vaccination.

Following legislation changes in April 2026 there will now only be one template for use by all providers.  For more information on these changes please refer to:

Local adoption

The written instruction can be adopted by healthcare organisations providing staff ‘flu vaccinations, including peer to peer vaccination, following the signed authorisation of the written instruction by an appropriate doctor. Seasonal influenza vaccination and occupational health services (SPS page) contains further information.

SPS IM Influenza written instruction template

Update history

  1. Republished
  2. 26/27 WI template for IM flu vaccination in OHS published
  1. Clarification made as to template availability for 26/27
  1. Republished
  2. Amended to reflect legislation changes April 2026
  1. 25/26 templates updated to amend reference details
  1. Republished
  2. 25/26 templates added.
  1. 24/25 WI templates removed and page update to reflect anticipated publication of 25/26 templates
  1. 2024/25 season WI templates published
  1. Note added re 24/25 template publication
  1. Published