Unique record

Yes, this is likely to be the only record.

Reason for keeping

This is a legal requirement. Should also be kept for reference.

Minimum period

Retain for the duration of the contract, plus 1 year.

Comment

Destroy 1 year after termination of employment.

Provenance

GDPR Principle (e): Storage limitation [20]: Do not keep personal data for longer than required.

Unique record

No, there is likely to be more than one copy.

Reason for keeping

Keep for reference.

Minimum period

Retain for 20 years.

Provenance

All relevant records must be managed in line with RMCoP.

Unique record

Yes, this is likely to be the only record.

Reason for keeping

This is a legal requirement.

Minimum period

The individual’s clinical record is maintained for 8 years for an adult and up to the 26th birthday if given to a child under the age of 18. For implants in an adult, records must be kept for 10 years.

Provenance

Retaining legal mechanism documentation.

Unique record

No, there is likely to be more than one copy.

Reason for keeping

Keep for reference.

Minimum period

Retain for 8 years.

Comment

Keep the record in the patient’s medical notes after discharge.

Provenance

• This is a best practice recommendation.
• All relevant records must be managed in line with RMCoP.

Unique record

No, there is likely to be more than one copy.

Reason for keeping

Keep for reference.

Minimum period

Retain for 10 years.

Comment

May provide useful background information for dealing with complaints regarding injectable administration of medicines.

Provenance

This is a best practice recommendation.